Processing and payment of Salary of all CWD employees – Regular and Job Order 

Availability of the Service:     CWD Office: Monday to Friday, 8:00AM to 5:00PM (No Noon Break)

Office/Division: Finance Services Department (FSD)
Classification: Simple
Type of Transaction: G2G – Government to Government
Who may avail: All CWD Employees – Regular and Job Order

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE
1. Attendance Sheet (Regular) / Time Card (Job Order) – 1 original copy each Industrial Relations Management Assistant B- Administrative Department (AD)
2. Overtime Authorization – 1 original copy Department concerned
3. Regular & Job Order Accomplishment Report – 1 original copy each Department concerned
4. Budget Utilization Request and Status (BURS) – 1 original copy Sr. Financial Planning Specialist – Finance Services Dept. (FSD)
5. Disbursement Voucher (DV) – 1 original copy Corporate Budget Specialist B – Finance Services Dept. (FSD)
6. Journal Entry Voucher – 1 original copy Sr. Financial Planning Specialist – Finance Services Dept. (FSD)
7. Payroll Sheet – 2 original copy (Regular) & 1 original copy (Job Order) Corporate Budget Specialist B – Finance Services Dept. (FSD)
8. Check – 1 original copy Senior Cashier/Cashier A – Finance Services Dept. (FSD)

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE
1. None 1.1. Collect timecards of Job Order & Attendance sheet of Regular Employees
1.2. Verify their TIME IN and OUT
1.3. Computer their salary including overtime
1.4. Prepare payroll sheets		 None 1 hour, 40 minutes

 

 

 Corporate Budget Specialist B (FSD)

 

 
2. None 2.1. Verify and certify the supporting documents and the availability of funds
2.2. Record and forward the payroll sheet to the Department Manager concerned for verification		 None 1 hour, 35 minutes * Department Manager B/
* Corporate Budget Analyst B (FSD)
3. None

 

 

 3.1. Prepare Budget Utilization Request and Status (BURS)
3.2. Record and forward to the Department Head concerned
3.3. Sign the BURS for approval and return to FSD
3.4. Certify the BURS that cash is available and utilize for the purpose		 None 15 minutes * Sr. Financial Planning Specialist /
* Corporate Budget Analyst B/
* Department Manager B (FSD)
4. None FOR JOB ORDER:

4.1. Prepare Disbursement Voucher (DV)
4.2. Record and forward the DV with supporting documents to the Department Manager concerned

 None 20 minutes * Corporate Budget Specialist B /
* Corporate Budget Analyst B (FSD)
5. None 5.1. Sign the DV to certify that the expenses are lawful and incurred under his/her jurisdiction and return to Department Manager B (FSD) None 15 minutes * Department Manager concerned/ General Manager B (FSD)
6. None 6.1. Certify the DV that cash is available and supporting documents are complete and amount claimed is proper
6.2. Record and forward the DV with supporting documents to the Office of the General Manager (OGM) for approval		 None 15 minutes Department Manager B/ Corporate Budget Analyst B (FSD)
7. None 7.1. Approve the DV
7.2. Endorse to FSD		 None 20 minutes General Manager B (OGM)
8. None 8.1. Prepare and sign the Check for the approved DV
8.2. Attached the check to the DV with supporting documents and forward to the OGM		 None 22 minutes Senior Cashier (FSD)
9. None 9.1. Sign the Check
9.2. Endorse to FSD		 None 20 minutes General Manager B (OGM)
10. None 10.1. Encash the Check
10.2. Prepare the cash to the individual pay envelope		 None 50 minutes Senior Cashier (FSD)
11. Proceed to FSD every 5th day of the week 11.1. Distribute salaries of Job Orders listed in the payroll None 1 hour  
12. None FOR REGULAR EMPLOYEES:

12.1. Create a payroll record for the month and input the Employee Name, Account Number and Payroll Amount in Landbank (LBP) WeAccess
12.2. Generate detailed report
12.3. Upload the Payroll file extracted from LBP WeAccess and select processing schedule either post-dated or recurring payroll crediting
12.4. Generate detailed report for verification and bank file

 None 50 minutes Corporate Budget Specialist B (FSD)
13. None 13.1. Certify the correctness of the Payroll Report
2.2. Record and forward to the OGM		 None 10 minutes Department Manager B (FSD)
14. None 14.1. Verify and authorize the Payroll Report
14.2. Endorse to FSD		 None 5 minutes General Manager B (OGM)/  

Landbank (Malolos Branch)
15. None 15.1. Credit the agency’s payroll beneficiary accounts according to the payroll instructions received None   Landbank (Malolos Branch)
16. None 16.1. Prepare Journal Entry Voucher (JEV) for the transaction None 5 minutes Sr. Financial Planning Specialist (FSD)
   

TOTAL:

 * 7 hours, 12 minutes – for Job Order

* 5 hours – for Regular Employees