Processing and releasing of checks for payment obligations to all accredited suppliers and other payables of Calumpit Water District.
Availability of the Service: CWD Office: Monday to Friday, 8:00AM to 5:00PM (No Noon Break)
| Office/Division: | Finance Services Department (FSD) | |||||
| Classification: | Simple | |||||
| Type of Transaction: | G2B – Government to Business Entity | |||||
| Who may avail: | All Accredited Suppliers | |||||
|
CHECKLIST OF REQUIREMENTS |
WHERE TO SECURE |
|||||
| 1. Inspection and Acceptance Report (IAR) | Storekeeper – Administrative Dept. (AD) | |||||
| 2. Voucher | Finance Services Department (FSD) | |||||
| 3. Withholding Tax Certificates | Finance Services Department (FSD) | |||||
| 4. Official Receipt/Sales Invoice | Suppliers/Payee | |||||
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
||
| 1. None | 1.1. Receive IAR with all supporting documents from AD 1.2. Check the supporting documents and corresponding due dates and forward to Sr. Financial Planning Analyst |
None | 10 minutes | Sr. Financial Planning Analyst (FSD) | ||
| 2. None | 2.1. Prepare Journal Entry Voucher (JEV) for transaction and forward to Sr. Financial Planning Specialist | 5 minutes | Sr. Financial Planning Specialist (FSD) | |||
| 3. None | 3.1. Prepare Voucher and Tax Certificates 3.2. Record and forward the Voucher with supporting documents to the General Manager or Department Manager concerned to certify if the expenses is lawful and incurred under his/her direct supervision |
None
|
35 minutes
|
Corporate Budget Specialist B / Corporate Budget Analyst B (FSD) | ||
| 4. None | 4.1. After signed and returned, certify that cash is available and supporting documents are complete and amount to be claimed is proper. 4.2. Record and forward the Voucher with supporting documents to the General Manager for signing |
None | 20 minutes | Department Manager B/ Corporate Budget Analyst B (FSD) |
||
| 5. None | 5.1. After signed and returned, prepare the Check and Bank Advice and attach with supporting documents and sign 5.2. Record and forward to the General Manager for signing |
None | 49 minutes | Senior Cashier (FSD) | ||
| 6. None | 6.1. After signed and returned, attach the Check and Bank Advice together with all the supporting documents | None | 5 minutes | Senior Cashier (FSD) | ||
| 7. Proceed to Finance Services Department, 2nd floor and ask the Senior Cashier/Cashier A for the Check. Issue Official Receipt and Sales Invoice | 7.1. Release the Check and Tax Certificate 7.2. Ensure that the Voucher is signed by the supplier
|
None
|
5 minutes
|
Senior Cashier/ Cashier A (FSD) | ||
|
TOTAL: |
2 hours, 9 minutes
|
|||||